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Skip to main content Site search Researcher Search close CLOSE search menu グローバルナビゲーション（英語） About Message from the President Operations and future plans History Facts and Figures Awards and honors University profile Living in Kyoto Public relations Employment Human rights Gender equality Health, safety, and environment Kyoto University from a Global Perspective Study at KyotoU Education and admissions Career paths Visa/tuition/scholarships/housing University facilities FAQ Research & Collaborate Research news and departments Policies Collaboration Research support and scholarships Careers Visa/Housing/Daily Life About Research compliance & ethics Global KyotoU International strategy Global profile Global partners International risk & crisis management Global University Social Responsibility KyotoU International Concierge and information resources ヘッダー プライマリーリンク（英語） Current Students & Staff Alumni ヘッダー セカンダリーリンク（日本語以外） Events Directions Contact Make a gift Language 日本語 ホーム English Home 中文简体 首页 中文繁体 首頁 한국어 홈페이지 Breadcrumb Home Current Students & Staff How to (tuition, financial aid, and housing) Tuition Tuition exemption and admission fee exemption/deferment Tuition exemption and admission fee exemption/deferment サイドメニュー（英語） Campus life Quick reference for procedures and services How to (tuition, financial aid, and housing) Tuition Tuition and fees Other fees due upon enrollment Admission fee and tuition payments methods Tuition exemption and admission fee exemption/deferment Financial aid Housing Visa and legal procedures Daily life Japanese language education Returning after completing a program Kyoto University Alumni Secretariat Central administration offices related to student support Publications In other languages 日本語 News Eligibility Application process Exemption application forms Contact I. News Policies on Kyoto University Division of Graduate Studies SPRING Program etc. in application for tuition exemption in the first semester for AY 2024-2025 (14 March 2024) Application for first-semester tuition exemption for the 2024-2025 academic year (13 February 2024) Notice of Submission Method for "Reasons for Staying at University Beyond Minimum Years" and Changes to the form [Form 10-1・10-2] (9 February 2024) Notice period for 2023-2024 second-semester tuition exemption, admission-fee exemption/deferment application results (28 November 2023) II. Eligibility Regular undergraduate and graduate students who meet any of the criteria listed below are eligible to apply. Admission fee exemption Students with excellent academic records who find it difficult to pay the admission fee due to economic reasons (graduate students only) Students who find it extremely difficult to pay the admission fee because the individual who is chiefly responsible for their academic expenses ("Academic Expense Supporter") has passed away, or the students themselves or their Academic Expense Supporter have suffered major damage from wind, flood, or other disasters within twelve months prior to matriculation Students deemed by Kyoto University President to be facing circumstances equivalent to those mentioned in 2 Admission fee deferment Students with excellent academic records who find it difficult to pay the admission fee due to economic reasons Students who find it extremely difficult to pay the admission fee because their Academic Expense Supporter has passed away, or the students themselves or their Academic Expense Supporter have suffered major damage from wind, flood, or other disasters within twelve months prior to matriculation Students who find it difficult to pay the admission fee by the due date because of other unavoidable circumstances Tuition exemption Students with excellent academic records who find it difficult to pay the tuition fee due to economic reasons Students who find it difficult to pay the tuition fee because their Academic Expense Supporter has passed away, or the students themselves or their Academic Expense Supporter have suffered major damage from wind, flood, or other disasters within six months prior to the payment due date Students deemed by Kyoto University President to be facing circumstances equivalent to those mentioned in 2 Notes Students who have received disciplinary action within six months prior to the start of the semester or at the time of the application are ineligible for tuition exemption. If a student receives disciplinary action after applying, that student's application will be invalidated. The above eligibility criteria in English are provided solely for reference purposes. The original explanation in Japanese shall always take regulatory precedence over translated versions. The Academic Expense Supporter may be the actual student (in the case of international students). III. Application process (for the first semester of the 2024–2025 academic year) How to apply The application process consists of the following steps: Pre-application (required of admission fee exemption/deferment applicants only) Step 1: Data submission (family details) via EOAS* (required of all applicants) The application process for tuition exemption begins with this step; the pre-application procedure is required of admission fee exemption/deferment applicants only. Step 2: Application (document submission; required of all applicants) * EOAS stands for "Exemption Online Application System" and is accessible via the Kyoto University Liberal Arts Syllabus Information System (KULASIS). Read the following guidelines carefully well in advance to ensure that all the necessary documents will be ready and completed in time. Late applications will not be accepted under any circumstances. How to Apply for Admission Fee Exemption/Deferment and Tuition Exemption (for international students) Frequently Asked Questions (for international students) Application document checklist (for international students) 1. Pre-application (required for admission fee exemption/deferment) New undergraduate students   Selection process Period Procedure Notes Pre-application AO Admission (other than the Faculty of Law) During the enrollment process (by Monday 19 February 17:00) Complete and submit the following form to the applicable office: Pre-application request form for admission-fee exemption/deferment (undergraduate students) 1) Admission fee exemption/deferment applicants must complete Steps 1 and 2 after this procedure. 2) This step is not required for tuition exemption application; those seeking tuition exemption should complete Steps 1 and 2 only. 3) The admission fee payment deadline is extended for exemption/deferment applicants until the announcement of their application results; applicants do not need to make the payment prior to the announcement date. AO Admission (Faculty of Law) During the enrollment process (by Wednesday 27 March 17:00) General Admission During the enrollment process (by Thursday 14 March 17:00) Others Specified by each Faculty New graduate students   Period Procedure Notes Pre-application Thursday 15 February 12:00 (noon) – the date specified by each Graduate School Online registration via EOAS EOAS can be accessed via "Financial aid" on the "New students' site". 1) Admission fee exemption/deferment applicants must complete Steps 1 and 2 after this procedure. 2) This step is not required for tuition exemption application; those seeking tuition exemption should complete Steps 1 and 2 only. 3) Current undergraduate students who are starting a graduate program in the first semester of the 2024-2025 academic year are regarded as "new graduate students". 4) Please register via the KULASIS top page after 1 April 8:30. 5) The "New students' site" can be accessed using an ECS-ID, issued by each Graduate School during the enrollment process. Contact the administrative office of your Graduate School for more details. 6) The admission fee payment deadline is extended for exemption/deferment applicants until the announcement of their application results; applicants do not need to make the payment prior to the announcement date. 2. Step 1: Data submission (required for tuition exemption and admission fee exemption/deferment) The tuition exemption application process begins with this step.   Period Procedure Notes Step 1: Data submission Friday 15 March　12:00 – Wednesday 3 April 17:00 Online registration via EOAS Login to KULASIS and access EOAS from "Links". An ECS-ID and password are required for login. Input family details following the on-screen instructions. Print out the Application Form and List of Required Documents after entering all the required information. 1) Please prepare the documents listed in the "Application document checklist" before starting Step 1, and input data based on these documents. 2) Be sure to allow enough time for input as the data cannot be submitted after the designated period. 3) Step 1 is the same for tuition exemption and admission fee exemption/deferment applications. Applicants for admission fee exemption/deferment must have completed the pre-application procedure prior to this step. 4) Those who completed Step 1 but did not proceed to Step 2 will be required to make the tuition payment by the regular due date (late May for the first semester, and late November for the second semester). Please note that the tuition payment due date is different from that for the admission fee. 3. Step 2: Application (required for tuition exemption and admission fee exemption/deferment)   Period Procedures Notes Step 2: Application Monday 1 April 9:00 – Friday 5 April 17:00 Document submission Obtain an Envelope for Application Form from the administrative office of your Faculty/Graduate School or the Student Affairs Division. Enclose your Application Form, List of Required Documents, and all the prepared forms and documents into this envelope, and submit it to the applicable office or the Student Affairs Division. This is the final step of the exemption/deferment application process. 1) Please check the "List of Required Documents" before submitting the documents. 2) Step 2 is the same for tuition exemption and admission fee exemption/deferment applications. Step 1 must be completed before Step 2. 3) The mailed documents must arrive at the office no later than 5 April 17:00. Notes about tuition exemption application for the second semester Those who chose "Batch" (collective application for the first and second semesters) when applying for the first-semester tuition exemption must check "your application status > EOAS" during Step 1 of the second-semester exemption application.   Changes to make to the registered information (As of 1 October) Required procedures Those who chose "Batch" in Step 1 when applying for the first-semester tuition exemption None None Those who chose "Batch" in Step 1 when applying for the first-semester tuition exemption, and have no changes to make to the registered information, do not need to register again for the second semester. Yes Those who need to update the information they submitted must login to EOAS and make necessary changes during Step 1. They will also need to submit the application form and required documents containing the updated information. New applicants -- New applicants need to complete the following steps: Pre-application procedure*: registration on EOAS (in the case of graduate students) * Required for admission fee exemption/deferment application only Step 1: Data submission (family details) via EOAS Step 2: Application (document submission) Exemption application forms (Please read the "Application document checklist" to prepare the required forms.)   Word PDF Applicable person(s) Form 2 Pay certificate (including the estimated pay) Pay certificate (including the estimated pay) Salaried employees For those who became employed or changed jobs on/after 2 January of the previous year, and whose employment status has since remained the same. Form 2-2 Pasting Sheet for Pay statements Pasting Sheet for Pay statements Part-time salaried employees For part-time employees who became employed or changed jobs on/after 2 January of the previous year, substituted together with pay statements for the past three months. Form 2 should be used if at all possible, however. Form 2-3 Pasting Sheet for the Certificate of Income Pasting Sheet for the Certificate of Income Salaried employees with a gensen choshu hyo For those whose place of work has not changed from the previous year, and who have been issued a gensen choshu hyo (certificate of income, or income tax withholding statement). Form 4 Certificate of Student Status Certificate of Student Status Specialized training college students For those enrolled in a specialized training college in Japan, such as the spouse and children. Form 6 Certificate of Long-Term Care Expenses   Certificate of Long-Term Care Expenses   Long-term care patients For those receiving six (6) or more months of medical treatment, and whose medical expenses for the past 12 months have exceeded 100,000 yen. Form 7 Report of Self-Financed Livelihood （Except Privately-Financed International Students） Report of Self-Financed Livelihood （Except Privately-Financed International Students） Self-Financed Livelihood （Except Privately-Financed International Students） Form 8-1/ 8-2 Privately-Financed　International　Student Record Privately-Financed International Student Record Privately-financed international students Form 9 Report of Scholarship Report of Scholarship Scholarship recipients (excluding student loan recipients) Forms 10-1 and 10-2 Reasons for Staying at University Beyond Minimum Years（10-1） Reasons for Staying at University Beyond Minimum Years（10-2） Form for uploading Form 10-1 For details on how to submit these forms, click here. Those who are repeating an academic year, and have been enrolled in a program beyond the standard number of years required for completion Form 10-1 must be submitted in both digital and paper formats. Digital submissions must be made using the "Form for uploading Form 10-1" on the left. Form 10-2 (with a "Supervisor’s comments on the statement" field) does not need to be submitted in a digital format. Please submit it in a paper format in Step 2 together with Form 10-1. Form 11 Pasting Sheet for all sorts of documents Pasting Sheet for all sorts of documents For those using A4-size or smaller documents (not required for documents larger than A4) Form 13 Tutor (expected) pay certificate Tutor (expected) pay certificate Tutors IV. Results 1. Result announcement date Around late July for the first semester Around late January for the second semester 2. Announcement method Results will be announced on EOAS. Each student is responsible for checking the result and payment requirements during the specified period. 3. Fee payment in the case of a half or no exemption granted Admission fee A money transfer request form will be sent for payment. Please use this form to pay the fee to the specified bank account by the due date (see below). Important: Failure to make payment by the deadline will result in the revocation of student status. Payment deadlines If not granted any deferment/exemption Within 14 days of the announcement date If granted a deferment Matriculating in April: Last business day of August Matriculating in October: Last business day of February of the following year Tuition fee If your bank account is set up for automatic tuition payments, make sure that it will have sufficient funds on the due date to cover the payment. If not, make the payment using the money transfer request form to be mailed by the University. The payment deadline will be displayed on the result screen on EOAS. V．Other Should you receive disciplinary action, or should any of the information you supplied with your application be found to be false, any deferment/exemption granted will be revoked. An exemption for the NHK reception fee is now available to students who meet certain conditions. The following webpage, although in Japanese, contains details: https://pid.nhk.or.jp/jushinryo/StudentBranch.do VI. Translation disclaimer This brief explanation in English is provided solely for reference purposes. The original explanation in Japanese shall always take regulatory precedence over translated versions. To view information about tuition exemption in Japanese, click here. VII. Contact Read the following before making inquiries: Frequently Asked Questions For inquiries, visit the Student Affairs Division or send an email to 840menjo*mail2.adm.kyoto-u.ac.jp (replacing * with @). Please be sure to include your student ID number, name, and mobile number in your email, otherwise you will not receive a response. Contact will be by phone or email. Student Affairs Division, Kyoto University Yoshida-Honmachi, Sakyo-ku, Kyoto 606-8501 JAPAN Phone: 075-753-2532 Fax: 075-753-2563 Email: 840menjo*mail2.adm.kyoto-u.ac.jp (replace * with @) × Social media directory 〒606-8501 Yoshida-honmachi, Sakyo-ku, Kyoto-shi, Kyoto JAPAN Tel: 075-753-7531 フッター プライマリーリンク Publications Careers Directions フッター セカンダリーリンク Site map Privacy policy Site Policy フッター スペシャルリンク Safety Confirmation System Staff portal (in Japanese) Copyright © Kyoto University. All Rights Reserved. Scroll to top